September 18-20, 2024 | DoubleTree by Hilton, San Jose, California

Sponsor Services

The main contact at each sponsor receives a Sponsor Service Letter by email, containing information that is specific to their sponsorship. Following is general information for all sponsors. For assistance, sponsors may contact contact Kevin Bullock, Sponsorship Programs Manager, [email protected], +1 501-222-1430.

Conference Location

ICMC24 will be held at the DoubleTree by Hilton Hotel San Jose in San Jose, California.

DoubleTree by Hilton San Jose
2050 Gateway Pl,
San Jose, CA 95110

Directions

Sponsor Registration

Please register using the Coupon Codes included in your sponsor service letter. Please complete registrations at least 14 days prior to the event. 

Sponsor Set-up and Schedule

The exhibitor list and floor plan can be found here.

Tuesday, September 17

Time Event
18:00 Exhibitor Set-Up Begins
21:00 Exhibitor Set Up Ends

Wednesday, Sep 18

Time Event
07:00 Exhibitor Set Up Continues
08:00 Attendee Access to Plenary Session
09:00 Exhibitor Set Up Ends
Keynote Plenary Session Begins
10:30 Keynote Plenary Session Ends
10:30 Networking Break in Exhibits (through 11:15)
12:45 Lunch in Exhibits (through 13:45) 
15:15 Networking Break in Exhibits (through 15:45)
17:15 Welcome Reception in Exhibits
18:45 Reception Ends, Exhibits Close

Thursday, September 19

Time Event
07:00 Exhibitor Access to Exhibit Area
08:00 Exhibits Open. Networking Break
in Exhibits (through 09:00)
10:30 Networking Break in Exhibits (through 11:00)
12:30 Lunch in Exhibit Area (through 13:30)
15:30 Networking Break in Exhibits (through 16:00)
16:00 Exhibits Close. Exhibitor Move Out Begins
19:00 Exhibitor Move Out Ends

Friday, September 20

Time Event
07:00 Exhibitor Access to Exhibit Area
08:00 Exhibits Open. Networking Break
in Exhibits (through 09:00)
10:30 Networking Break in Exhibits (through 11:00)
12:45 Lunch in Exhibit Area (through 13:30)
15:00 Networking Break in Exhibits (through 15:15)
15:30 Exhibits Close. Exhibitor Move Out Begins
19:00 Exhibitor Move Out Ends

Sponsor Services

“Pop-up” style backdrops are permitted. Complete information regarding shipping, drayage, setup, AV, electrical, IT and AV equipment services is included in the Sponsor Services kit. Once you click the link you will be taken to the exhibitor portal for Alliance Nationwide Exposition. Each exhibitor will need to log in to access the exhibitor kit. (Alliance Nationwide Exposition Information COMING SOON!) The booth is an 8′ x 10′ booth with the following.

EACH EXHIBIT BOOTH PACKAGE WILL INCLUDE THE FOLLOWING ITEMS:

8’H Black and White Backwall Drape
3’H Black Siderail Drape
1 – 6′ Black Skirted Table
2 – Side Chairs
1 – Wastebasket
Standard Booth Identification Signs, exhibitor showcase, and all conference materials

Shipping to the Event

Complete information regarding shipping booth materials to the DoubleTree Hotel by Hilton is in the Exhibitor Service materials at the link above (coming soon). If you are shipping materials to the attention of Show Management (welcome packet inserts, items for distribution), follow the shipping instructions in the Sponsor Service Kit, mark packages “ATTENTION SHOW MANAGEMENT”, and submit the form at this link.

Include on each package: Your Contact Name, “ICMC, 18-20, September, 2024”, # of how many total packages (e.g. 2/4)

Important Notes: Packages should not arrive prior to September 12, 2024. 

Hotel Reservations

Hotels fill up quickly. Discount reservations for the Marriott Metro Center are available at this link.

Conference Program Advertising

Deadline: September 1, 2024. If your sponsorship includes advertising in the conference program, please see the specifications and submission form at this link.

Promote Your Participation

We’ve included links to various event promotion materials at this link. We encourage you to post information and links on your web site, social media, and email your clients.

Sponsorship Opportunities

Sponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Interested in making additional contact with attendees, showcasing your participation and driving additional traffic to your booth? Complete sponsorship information can be found at this link.