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Sponsor Services
The main contact at each sponsor receives a Sponsor Service Letter by email, containing information that is specific to their sponsorship. Following is general information for all sponsors. For assistance, sponsors may contact contact Kevin Bullock, Sponsorship Programs Manager, [email protected], +1 501-222-1430.
Conference Location
ICMC24 will be held at the DoubleTree by Hilton Hotel San Jose in San Jose, California.
DoubleTree by Hilton San Jose
2050 Gateway Pl,
San Jose, CA 95110
Sponsor Registration
Please register using the Coupon Codes included in your sponsor service letter. Please complete registrations at least 14 days prior to the event.
Sponsor Set-up and Schedule
The exhibitor list and floor plan can be found here.
Tuesday, September 17
| Time | Event |
|---|---|
| 20:00 | Exhibitor Set-Up Begins |
| 22:00 | Exhibitor Set Up Ends |
Wednesday, Sep 18
| Time | Event |
|---|---|
| 07:00 | Exhibitor Set Up Continues |
| 08:00 | Attendee Access to Plenary Session |
| 09:00 | Exhibitor Set Up Ends Keynote Plenary Session Begins |
| 10:30 | Keynote Plenary Session Ends |
| 10:30 | Networking Break in Exhibits (through 11:15) |
| 12:45 | Lunch in Exhibits (through 13:45) |
| 15:15 | Networking Break in Exhibits (through 15:45) |
| 17:15 | Welcome Reception in Exhibits |
| 18:45 | Reception Ends, Exhibits Close |
Thursday, September 19
| Time | Event |
|---|---|
| 07:00 | Exhibitor Access to Exhibit Area |
| 08:00 | Exhibits Open. Networking Break in Exhibits (through 09:00) |
| 10:30 | Networking Break in Exhibits (through 11:00) |
| 12:30 | Lunch in Exhibit Area (through 13:30) |
| 15:30 | Networking Break in Exhibits (through 16:00) |
| 16:00 | Exhibits Close. Exhibitor Move Out Begins |
| 19:00 | Exhibitor Move Out Ends |
Sponsor Services
“Pop-up” style backdrops are permitted. Complete information regarding shipping, drayage, setup, AV, electrical, IT and AV equipment services is included in the Sponsor Services kit. Once you click the link you will be taken to the exhibitor portal for Alliance Nationwide Exposition. Each exhibitor will need to log in to access the exhibitor kit. The booth is an 8′ x 10′ booth with the following.
EACH EXHIBIT BOOTH PACKAGE WILL INCLUDE THE FOLLOWING ITEMS:
8’H Black and White Backwall Drape
3’H Black Siderail Drape
1 – 6′ Black Skirted Table
2 – Side Chairs
1 – Wastebasket
Standard Booth Identification Signs, exhibitor showcase, and all conference materials
Shipping to the Event
Complete information regarding shipping booth materials to the DoubleTree Hotel by Hilton is in the Exhibitor Service materials at the link above. If you are shipping materials to the attention of Show Management (welcome packet inserts, items for distribution), please ship them directly to the hotel, mark packages “ATTENTION SHOW MANAGEMENT”, and submit the form at this link: Sponsor Shipping Information.
The address to send shipments directly on site to the hotel are as follows:
DoubleTree by Hilton San Jose (ICMC24)
2050 Gateway Pl,
San Jose, CA 95110
Include on each package: Your Contact Name, “ICMC, 18-20, September, 2024”, # of how many total packages (e.g. 2/4)
Important Notes: Packages should not arrive prior to September 12, 2024.
Hotel Reservations
Hotels fill up quickly. Discount reservations for the Marriott Metro Center are available at this link.
Conference Program Advertising
Deadline: September 1, 2024. If your sponsorship includes advertising in the conference program, please see the specifications and submission form at this link.
Lead Retrieval
Lead Retrieval is free using your mobile device: Conference badges include a QR code with the contact name, title, company, email, and phone data. Use any device QR code scanning app to retrieve complete contact information. In many cases, a photo app will download this data. Alternative many free QR code scanning apps are available. The following apps are widely used: QR & Barcode Scanner by Gamma Play on Android; QR Code & Barcode Scanner for iPhones by TeaCapps on iOS.
We make no representations or warranties regarding the functionality or performance of any third party software.
Promote Your Participation
We’ve included links to various event promotion materials at this link. We encourage you to post information and links on your web site, social media, and email your clients.
Sponsorship Opportunities
Sponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Interested in making additional contact with attendees, showcasing your participation and driving additional traffic to your booth? Complete sponsorship information can be found at this link.