September 17-20, 2024 | DoubleTree by Hilton, San Jose, California

Information for Sponsors ICMC23

The main contact at each sponsor receives a Sponsor Service Letter by email, containing information that is specific to their sponsorship. Following is general information for all sponsors.

Conference Location

ICMC23 will be held at the Shaw Centre in central Ottawa, Ontario

Sponsor Registration

Please register using the Coupon Codes included in your Sponsor Service letter. Please complete registrations at least 14 days prior to the event. For assistance, contact Bill Rutledge, [email protected], +1 212-866-2169.

Sponsor Set-up and Schedule

The exhibit list and  floor plan can be found here.

Important Note: The opening plenary keynote session will take place within the exhibit hall (Canada Hall 3) on Wednesday September 20 from 09:00-10:20. Masking drape will be in place to keep attendees out of the exhibit area during the plenary session. Exhibitors must substantially complete set up by 09:00, and maintain silence during the keynote session, until 10:20. Exhibits will open at 10:20 and masking drape will be removed at that time.

Tuesday, Sep 19

Time Event
13:00 Exhibitor Set Up Begins
21:00 Exhibitor Set Up Ends


Wednesday, Sep 20

Time Event
07:00 Exhibitor Set Up Continues
08:00 Attendee Access to Plenary Session
(masking drape in place)
09:00 Exhibitor Set Up Ends (exhibitors must
maintain silence during plenary session)

Keynote Plenary Session Begins
10:20 Keynote Plenary Session Ends
Exhibits Open (masking drape removed)
12:35 Lunch in Exhibit Area (through 13:35)
15:05 Networking Break in Exhibits (through 15:35)
17:05 Welcome Reception in Exhibits
18:35 Reception Ends, Exhibits Close

Thursday, Sep 21

Time Event
07:00 Exhibitor Access to Exhibit Area
08:00 Exhibits Open. Networking Break
in Exhibits (through 09:00)
10:30 Networking Break in Exhibits (through 11:00)
12:30 Lunch in Exhibit Area (through 13:30)
15:00 Networking Break in Exhibits (through 15:30)
15:30 Exhibits Close.Exhibitor Move Out Begins
19:00 Exhibitor Move Out Ends

Sponsor Services

All booths include a 6 foot table with two chairs and a company sign in a 10 foot by 10 foot space with an 8 foot black drape backdrop, and 3 foot black drape sides. Complete information regarding shipping, drayage, setup, AV, electrical, IT and AV equipment services is included in the Sponsor Services kit here.

Shipping to the Event

Complete information regarding shipping booth materials to the Shaw Centre is in the Exhibitor Service materials at the link above. If you are shipping materials to the attention of Show Management (welcome packet inserts, items for distribution), follow the shipping instructions in the Sponsor Service Kit, mark packages “ATTENTION SHOW MANAGEMENT”, and submit the form at this link.

Hotel Reservations

Hotels fill up quickly. Discount reservations at hotels near the Shaw Centre are available at this link.

Conference Program Advertising

If your sponsorship includes advertising the in the conference program, please see the specifications and submission form at this link.

Promote Your Participation

We’ve included links to various event promotion materials at this link. We encourage you to post information and links on your web site, social media, and email your clients.

Sponsorship Opportunities

Sponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Interested in making additional contact with attendees, showcasing your participation and driving additional traffic to your booth? Complete sponsorship information can be found at this link.