September 21-24, 2020 | Virtual Conference and Vendor Forum

Information for Exhibitors & Sponsors ICMC20

Conference Location

ICMC20 will be held at The Hyatt Regency Bethesda located at One Metro Center in Bethesda, MD just above the Red metro line and just a few stops away from landmarks, museums, and many restaurants. The hotel is just 20 minutes to Washington DC. For more information on the hotel and to make reservations, please click here

Exhibitor Registration

The main contact for each exhibitor or sponsor has received a link to a page that includes information regarding complimentary registration. Please use the information found in that link to complete your registration. The deadline for exhibitor and sponsor registration is August 1, 2020. If you have any questions, please email [email protected]

Exhibitor Set-up and Schedule

Exhibitor set-up:

August 25, 14:00 – 18:00
August 26, 8:00-10:00

Exhibit Hours:

August 26, 10:30 – 19:00
August 27, 8:00 -15:30

Exhibitor breakdown:

August 27, 15:30 – 18:30

Hotel Accommodations

We have reserved a discounted block of rooms at The Hyatt Regency Bethesda for $249 per night. Reserve early, conference hotel blocks always sell out quickly. Click here to make your reservations today.

Shipping To The Hotel

If you would like to ship your booth materials to the conference hotel in advance, or for sponsorships that include conference bag inserts, please be sure to include the following information on the shipping label:

1. HOLD FOR ARRIVAL
ATTN: GUEST’S NAME AND ORGANIZATION
ARRIVAL DATE
HOTEL CONTACT/CONVENTION SERVICE MGR
NO. OF BOXES: (i.e. Box 1 of 2, etc)

2. COMPLETE RETURN ADDRESS with CONTACT NUMBER

3. ADDRESS: RECEIVING DEPARTMENT, HYATT REGENCY BETHESDA
ONE BETHESDA METRO CENTER
BETHESDA, MD 20814

Please provide your shipment tracking details to the conference team here: Shipment Tracking

Show Guide Advertising Specifications

Art Deadline: July 13th, 2020

Mechanical Requirements:

1 Page Ad Trim Size: 8 1⁄2” x 11”, Live Area: 7 5/8” x 10 1⁄2”

Half Page Ad, 8 1⁄2” x 5 1⁄2”

Quarter,  Page Ad, 4 1⁄4” x 5 1⁄2”

File Format: High-resolution PDF file required. Almost any high-resolution PDF file acceptable. Files in Adobe’s PDF format created from an Adobe application using the PDF/X-1a:2001 specification preferred. Typically, PDF files are created from Postscript files utilizing Adobe Acrobat Distiller, but PDF’s created from InDesign will work as well. Line Screen, Binding: 133 for 4/c ads, 280% maximum density, 120 for B&W and 2/c ads, 180% maximum density. Saddlestitch.

File Submission Instructions: Email preferred. Send to [email protected] Files received will be confirmed. To mail, send memory device to Cnxtd Event Media Services, 421 Seventh Ave. #1012, New York, NY 10001. To FTP: We recommend Hightail, a free online FTP service. Visit www.hightail.com for instructions. For assistance call 212-866-2169.

Sponsorship Opportunities

Sponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Remaining sponsorship opportunities range from $1,300- $6,900. These sponsorships are designed to showcase your participation and drive additional traffic to your booth. Complete sponsorship information can be found here. For assistance contact Bill Rutledge at +1 212-866-2169, [email protected]

WIFI, Electric & AV Equipment

Electrical, IT, AV Equipment services must be arranged through PSAV at the Hyatt Regency Bethesda.  For these services, please click on the PSAV link and/or email: [email protected]

We recommend that you bring an extension cord and/or power strip to make the most of the services purchased. There is complimentary WiFi in all of the meeting areas.