Following is important information for exhibitors and sponsors. Jump to:
Conference LocationICMC18 will be held at the Shaw Centre in Ottawa, Canada. The Shaw Centre is located at 55 Colonel By Drive in downtown Ottawa. A 20-minute shuttle ride from the Ottawa International Airport, the Centre is directly linked to the 180-store Rideau Centre shopping complex. |
Map |
Exhibitor/Sponsor RegistrationThe main contact for each exhibitor or sponsor has received a link to a service page that includes information regarding complimentary registration. Please complete your registration early. The deadline for exhibitor and sponsor registration is April 27th, 2018. If you have any questions, please email nikki@cnxtd.com. |
Register |
Exhibitor Set-up and ScheduleExhibitors may set-up their exhibit space on Tuesday, May 8th between the hours of 12:00-17:00 and again on Wednesday, May 9th between 8:00-10:00. The Exhibit hall opens at 10:30 on May 9th. There will be an opening night reception on Wednesday, May 9th starting at 17:15, in the exhibit room, Salon 214. The exhibit hall will be open to attendees on Wednesday, May 9th from 10:30-18:45 and Thursday, May 10th from 8:00-15:30. Exhibitor breakdown will be from 15:30-17:00 on May 10th. For reference, click here for the Freeman Quick Facts page. |
Conference Schedule |
Furniture RentalEach 10’ x 10’ booth will include an 8′ high black draped back wall, 3′ high side walls, one 6′ skirted table, one chair and one Exhibitor ID Sign. Any additional exhibitor needs may be ordered from Freeman, please go the Freeman Furniture Forms |
Furniture |
Conference Bag InsertsFor sponsorships that include conference bag inserts: Please deliver inserts to the Shaw Centre by Monday, May 7th. |
Shipping |
Conference BannerFor sponsorships that include a conference banner: Please deliver your banner to the Shaw Centre by Monday, May 7th. |
Shipping |
Advertising SpecificationsArt Deadline: April 17, 2018 |
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Hotel AccommodationsWe have reserved a discounted block of rooms at several nearby hotels from CAD$221-279 per night. Reserve early, the discount rate will expire when the block is full or April 6th. |
Reservations |
Conference SponsorshipsSponsors provide amenities and hospitality that otherwise would not be available to conference attendees. Remaining sponsorship opportunities range from $1,500-$9,000. These sponsorships are designed to showcase your participation and drive additional traffic to your booth. Complete sponsorship information can be found here. For assistance contact Bill Rutledge at +1 212-866-2169, bill.rutledge@icmconference.org. |
Sponsorships |
Electric, Telephone and Wifi ServiceIT, Technology and Communication services must be arranged through the Shaw Centre’s exclusive partner, Freeman Audio Visual. Electrical Services must be provided by Freeman Electrical Services. is the exclusive provider of the following services:
For more information click here for the Freeman Electric, Telephone & Wifi forms call 613-688-9058 (for WiFi or Telephone) or 613-748-7180 (for Electric) or email FreemanOttawaES@freeman.com. We recommend that you bring an extension cord and/or power strip to make the most of the services purchased. There is a complimentary WiFi area on the first floor of the Shaw Centre near the administrative offices. |
Electric, Telephone & Wifi |
Audio-VisualIt is recommended but not mandatory that all presentation technology requirements be arranged through Freeman Audio Visual, our official Partner, with an onsite office and warehouse at the Shaw Centre. Freeman Audio Visual provides a full range of presentation technology for Shaw Centre clients. These services include:
For more information click here for the Freeman Audio Visual Form or call 613-688-9058 or email Shaw-centre@freemanco.com |
Audio Visual |
Shipping to the FacilityMaterial handling services are provided by Freeman, the exclusive conference partner for material handling. For more information, please click here for the Freeman Shipping and Material Handling Forms. Exhibitors have the option to move-in and move-out their materials by hand or by dolly, without the use of motorized or mechanized equipment, if it can be done safely and efficiently, without risk of damage to the facility, Contact: Freeman Exhibitor Services If you have just a few small packages, we recommend that you ship to your hotel and carry it with you to the Shaw Centre. |
Shipping & Material Handling |